Now organizations can enforce consistent policies and processes around person-to-person file transfers – email attachment offloading, security, privacy, risk mitigation, eDiscovery, and more – with the WS_FTP Server Ad Hoc Transfer module.
The Ad Hoc Transfer enables person-to-person file transfer in a visible and well managed way while giving end users a secure way to quickly send files and messages to other people using their browser or Microsoft® Outlook®. With WS_FTP server 7.6.1, the Outlook plug-in now supports file size transfers of up to 20GB. In addition, Microsoft Outlook 2013 and Microsoft Exchange 2013 are now supported by the Ad Hoc Transfer Plug-in for Outlook.
Now there’s a better option than insecure email, instant messenger, third-party software, thumb drives, or file transfer websites. Not only are these tools outside of the organization’s control and often insecure, but they are also becoming increasingly restricted as companies seek to improve governance, visibility, and security of company information.
With the WS_FTP Server Ad Hoc Transfer module, authorized users can securely send files to anyone in the world using either a Web browser or Microsoft Outlook (both 2010 and 2013). All they need to know is the recipient’s email address. Users can also send a package of files along with an optional delivery note to an unlimited number of recipients, even those who are not WS_FTP Server users. Plus, with WS_FTP server 7.6.1, the Outlook plug-in now supports file size transfers of up to 20GB. The Ad Hoc Transfer Plug-in for Outlook also now supports Microsoft Outlook 2013 and Microsoft Exchange 2013.
Recipients are sent email notification the instant a WS_FTP Server user sends them a file. The email notification includes an embedded link to securely download the file or files, an optional note from the sender, and password requirements.
This email message can be viewed in any email client or Webmail application, and the recipient only has to click the embedded link to access the files. Recipients can retrieve files from their preferred Web browser – options include Internet Explorer, Firefox, Safari, or Chrome – without the need to install any plug-ins or additional third-party software. Recipients don’t even need to be a WS_FTP Server user to be able to receive the file packages.
By providing employees with an easy way to securely send files to other people, the Ad Hoc Transfer module reduces employees’ reliance on insecure email and third-party file transfer software and websites, not to mention thumb drives and DVDs.This solution gives IT the visibility and control it needs to give the entire organization the data protection it requires. Additionally, the Ad Hoc Transfer module frees IT departments from the administrative burden related to provisioning users on the file transfer server, improves overall file transfer governance, and streamlines visibility, logging, and reporting of all file transfers for compliance and auditing purposes. Administrators can automate the remote installation of the Outlook plug-in on end user computers with the MSI installation package using Active Directory Group Policy.
The Ad Hoc Transfer module also removes the file attachment burden on the organization’s email server. This avoids bounced emails due to large file attachments and clogging recipient’s inboxes with large files, thus improving the organization’s server performance.